Getting Started with Vital Records
Cannot find an ancestor’s birth, marriage, or death record? Are you sure the vital record even exists? KYGS member Betty Ann Bowles shares an overview of Kentucky vital statistics records law.
Each state differs on when it began registering births and deaths. In Kentucky, the first state-mandated recording of births and deaths began in 1852 and lasted until 1861. However, the law wasn’t popular, and during the Civil War it became too labor-intensive to follow and to enforce, so the law and the practice were discontinued.
From 1861 to 1874, when no state law required it, some counties did an excellent job of vital statistics recording, but others did not. From 1874 through 1879, the state again required the registration of births and deaths, but again the law was not successful and many counties did not participate. A few counties reported births in the 1880s, but the completeness of the records varied widely county to county.
Vital Records in Urban Versus Rural Areas
In 1911, Kentucky’s vital statistics registration law began again, and it continues today. Before and after 1911, four Kentucky cities maintained registers for a few years:
- Covington (births 1896-1910, deaths 1881-1910)
- Lexington (births 1906-1910, deaths 1894-1910)
- Louisville (births 1898-1910, deaths 1866-1910)
- Newport (births 1907-1911, deaths 1884-1928)
If your ancestors lived in a county that included or was next to one of those cities, it’s possible that they or their children were born or died in that city, especially if their county had no hospital. Remember to check these city records and archives as well.
New Laws Change Vital Record Requirements
When Social Security began in 1935, recipients were required to show proof of age (affidavits, Bible records, school records, etc.) to qualify for benefits. If they could supply accepted proofs, they were issued a delayed birth certificate.
When looking for death certificates, if you can’t find it registered with the Office of Vital Statistics in Frankfort, try writing to the appropriate county health department and asking them to check their files. Sometimes a record, in error, was not sent to Frankfort to be registered.
If your ancestor lived in a county that adjoins another state (Indiana or Tennessee, for example), it might be that the person died across the state line. Make sure you check those records as well.
Vital Record Hints from KYGS Members
- No big list of delayed birth certificates exists. Some county KYGenWeb sites have an index of local delayed birth certificates, such as Anderson County.
- When requesting a delayed birth certificate from the Kentucky Vital Statistics office, specify “delayed” to guide the clerk to the correct record.
- Death certificates for Kentucky through at least 1965 are available on Ancestry.com, FamilySearch.org, the Kentucky Department for Libraries and Archives Research Room, and the Kentucky Historical Society.
- Even when the filing of death certificates was mandated by state law starting in 1911, a certificate may not have been submitted to the state if a doctor did not verify the death or if there was no money to pay the filing fee (especially during the Depression).